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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Cover Letter:
    A cover letter is mandatory and should give the justification of the submission, highlights of the article, and a general impact statement.
  • Articles:
    Full-length research manuscripts, consistent with the objectives of Substantia, are the main focus of the Journal. Regular articles should have a maximum total length of 50,000 characters including spaces. In general, a combined maximum of 8 normal-sized figures and/or tables is allowed (for instance 3 tables and 5 figures). For multiple-panel figures each set of two panels equates to one figure. Manuscripts can be submitted as a single Word or PDF file to be used in the refereeing process. Only when the paper is at the revision stage, the contributing author will you be requested to fit the paper into a “correct format” for acceptance and provide the items required for the publication of the article.
    You can use this list to carry out a final check of your submission before you send it to the Journal for review. Please make sure that the following items are present:
  • Contact details of the corresponding author:
    • Affilitation(s)
    • E-mail address, Telephone Number, Website URL
    • Full postal address
  • Manuscript:
    • Include up to 5 keywords immediately after the Abstract
    • All figures (including figure captions)
    • All tables (including titles, description and footnotes)
    • Make sure all figures and table citations in the text match the files provided
    • Graphical Abstracts / Highlights files (where applicable)
    • Supplementary Information files (where applicable)
  • Further considerations:
    • Manuscript should be “spell checked” and “grammar checked”
    • All references mentioned in the Reference List must be cited in the text, and vice versa
    • Permission to reproduce must be obtained for use of copyrighted material from other sources (including the Internet)
    • Relevant declarations of interest are made
    • Journal policies detailed in this guide were reviewed
    • The author(s) can suggest up to 5 potential Referees and provide their current contact details. The editors of the Journal may or may not contact the suggested Referees.
  • Referees:
    Please submit, as part of the covering letter with the manuscript, the names, affiliation and email addresses of up to five potential Referees. Appropriate Referees should be knowledgeable about the subject but have no close connection with any of the authors. In addition, Referees should be from institutions other than (and possibly countries other than) those of any of the Authors.
  • References:
    References to the literature or to footnotes are typed as superscripts after punctuation. These are numbered consecutively and listed (but not as superscripts) at the end of the manuscript. Footnotes should not contain comprehensive experimental details (which should be included in the Supplementary Information instead) or long explanatory text. In the list of references, the names of all authors should be given in upper- and lowercase, starting with the initials of first names followed by the surname). Please double-check your references, for example by using CrossRef, to ensure correct (online) links.
  • Journal citations.
    Only a comma is required between the name of the last author and the title of the journal. Journal titles should be italicized and abbreviated according to the "Chemical Abstracts Service Source Index" (CASSI; no commas appear in the journal names). The journal title should be followed (no comma) by the year of publication (in boldface), comma, volume number (in italics), comma, first page. Alternatively, the DOI code can be indicated after the journal name (and a comma), instead of year, volume and first page. If the correct abbreviation is not known, the titleof the journal should be given in full.
    1) J. P. Kraft, D. H. Johnson, Chem. Commun. 1996, 77, 2851.
    2) M. Krebs, H. U. Hürter, Acta Crystallogr. Sect. A 1981, 37, and references therein.
    3) D. Bruss, Appl. Phys. B, DOI 10.1007/s003409900185.
  • Book citations:
    Books without editor: E. Wingender, Gene Regulation in Eukaryotes, VCH, Weinheim, 1993, p. 215. Books with editor: T. D. Tullius in Comprehensive Supramolecular Chemistry, Vol. 5 (Eds.: J. L. Atwood, J. E. D. Davies, D. D. MacNicol, F. Vögtle, K. S. Suslick), Pergamon, Oxford, 1996, pp. 317–343.
  • Miscellaneous citations:
    Patents: C. R. A. Botta (Bayer AG), DE-B 2235093, 1973 (in cases where the patent is not available online at the respective patent office the corresponding reference to Chemical Abstracts should be added). PhD or Master thesis: A. Student’s last name, title of the thesis, University of (city), country, year (in boldface). Website: http://www.wesleyan.edu/chem/faculty/novick/vdw.html, last accessed on dd/mm/yyyy. Note that missing data will be highlighted at proof stage for the author to correct.
  • Formatting requirements:
    There are no strict formatting requirements but all manuscripts must contain the essential elements, for example Abstract, Keywords, Introduction, Materials and Methods, Results and Discussion, Conclusions, Acknowledgments, References, Artwork and Tables with Captions. If your article includes any Videos and/or other Supplementary material, this should be included in your initial submission for peer review purposes. Divide the article into clearly defined sections.
  • Figures and tables embedded in text:
    Please ensure the figures and the tables included in the single file are placed next to the relevant text in the manuscript, rather than at the bottom or the top of the file
  • Use of word processing software:
    Regardless of the file format of the original submission, at revision you must provide us with an editable file of the entire article. Keep the layout of the text as simple as possible. Most formatting codes will be removed and replaced on processing the article. The electronic text should be prepared in a way very similar to that of conventional manuscripts. To avoid unnecessary errors you are strongly advised to use the “spell-check” and “grammar-check” functions of your word processor.
  • Subdivision - unnumbered sections:
    Divide your article into clearly defined sections. Each subsection is given a brief heading. Each heading should appear on its own separate line. Subsections should be used as much as possible when crossreferencing text: refer to the subsection by heading as opposed to simply 'the text'.

Author Guidelines


Abstract (no more than 1,500 characters including spaces). A concise and factual abstract is required. The abstract should state briefly the purpose of the research, the principal results and major conclusions. An abstract is often presented separately from the article, so it must be able to stand alone. For this reason, References should be avoided, but if essential, then cite the author(s) and year(s). Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.

Keywords (immediately after the abstract please provide up to five words using American spelling and avoiding general and plural terms and multiple concepts. Be sparing with abbreviations: only abbreviations firmly established in the field may be eligible). These keywords will be used for indexing purposes.

Graphical abstract (a Graphical abstract is not mandatory but recommended. It should summarize the contents of the article in a concise, pictorial form designed to capture the attention of a wide readership online. Authors must provide images that clearly represent the work described in the article. Graphical abstracts should be submitted as a separate file in the online submission system. Image size: please provide an image with a minimum of 531 × 1328 pixels (height × width) or proportionally more. The image should be readable at a size of 5 × 13 cm using a regular screen resolution of 96 dpi. Preferred file types are TIFF, EPS, PDF or MS Office files.

Introduction (state the objectives of the work and provide a strong and adequate background, avoiding a summary of the results).

Materials and methods (if applicable, provide sufficient detail to allow the work to be reproduced. Methods already published should be indicated by a reference: only relevant modifications should be described).

Results and Discussion (if applicable, should be clear and concise, and explore the significance of the results of the work).


Appendices (if necessary).

Ackowledgments (collate acknowledgements in a separate section at the end of the article before the references. List here those individuals who provided help during the research, e.g., providing language help, writing assistance or proof reading the article, etc.).



Title. Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.

Author names and affiliations. Please clearly indicate the given name(s) and family name(s) of each author and check that all names are accurately spelled. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lowercase superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and the e-mail address of each author. 

Corresponding author. Clearly indicate who will handle correspondence at all stages of refereeing and publication, also post-publication. Ensure that the e-mail address is given and that contact details are kept up to date by the corresponding author.

Present/permanent address. If an author has moved since the work described in the article was done, or was visiting at the time, a 'Present address' (or 'Permanent address') may be indicated as a footnote to that author's name. The address at which the author actually did the work must be retained as the main, affiliation address. Superscript Arabic numerals are used for such footnotes.

Nomenclature and Units. The use of nomenclature and symbols adopted by IUPAC is recommended (Quantities, Units and Symbols in Physical Chemistry, Blackwell Scientific, Oxford, 1988).

Mathematics formulae. Please submit math equations as editable text and not as images. Present simple formulae in line with normal text where possible and use the solidus (/) instead of a horizontal line for small fractional terms, e.g., q = (4psinq)/l. In principle, variables are to be presented in italics. Powers of e are often more conveniently denoted by exp. Number consecutively any equations that have to be displayed separately from the text (if referred to explicitly in the text).

General points:

  • Make sure you use uniform lettering and sizing of your original artwork.
  • Embed the used fonts if the application provides that option.
  • Aim to use the following fonts in your illustrations: Arial, Courier, Times New Roman, Symbol, or use fonts that look similar.
  • Number the illustrations according to their sequence in the text.
  • Use a logical naming convention for your artwork files.
  • Provide captions to illustrations separately.
  • Size the illustrations close to the desired dimensions of the published version.
  • Submit each illustration as a separate file.

Formats. If your electronic artwork is created in a Microsoft Office application (Word, PowerPoint, Excel) then please supply 'as is' in the native document format. Regardless of the application used other than Microsoft Office, when your electronic artwork is finalized, please 'Save as' or convert the images to one of the following formats (note the resolution requirements for line drawings, halftones, and line/halftone combinations given below): EPS (or PDF): Vector drawings, embed all used fonts. TIFF (or JPEG): Color or grayscale photographs (halftones), keep to a minimum of 300 dpi. TIFF (or JPEG): Bitmapped (pure black & white pixels) line drawings, keep to a minimum of 1000 dpi. TIFF (or JPEG): Combinations bitmapped line/half-tone (color or grayscale), keep to a minimum of 500 dpi.

Please do not:

  • Supply files that are optimized for screen use (e.g., GIF, BMP, PICT, WPG); these typically have a low number of pixels and limited set of colors;
  • Supply files that are too low in resolution;
  • Submit graphics that are disproportionately large for the content.

Figure captions. Ensure that each illustration is followed by a caption. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used.

Tables. Please submit tables as editable text and not as images. Tables can be placed either next to the relevant text in the article, or on separate page(s) at the end. Number tables consecutively in accordance with their appearance in the text and place any table notes below the table body. Be sparing in the use of tables and ensure that the data presented in them do not duplicate results described elsewhere in the article. Please avoid using vertical rules.

Citation in text. Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Any references cited in the abstract must be given in full. Unpublished results and personal communications are not listed in the reference list, but may be mentioned in the text. Citation of a reference as 'in press' implies that the item has been acceptedfor publication.



Corresponding authors will receive an e-mail requesting the correction of proofs.

We will do everything possible to get your article published quickly and accurately. Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the Editor. It is important to ensure that all corrections are sent back to us in one communication. Please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed.

Proofreading is solely your responsibility.