Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
A cover letter is mandatory and should give the justification of the submission, highlights of the article, and a general impact statement. The authors are invited to submit, as part of the cover letter, the name, affiliation and email address of up to five potential Referees.
Full-length research manuscripts, consistent with the objectives of Substantia, are the main focus of the Journal. Regular articles should have a maximum total length of 50,000 characters including spaces. In general, a combined maximum of 8 normal-sized figures and/or tables is allowed (for instance 3 tables and 5 figures). For multiple-panel figures each set of two panels equates to one figure. In case the limits on characters and figures or tables are exceeded, the authors are requested to justify this need in the cover letter. A good consolidate practice of the journal is to actively collaborate with the authors, and satisfy their publishing requests as long as they do not conflict with the ethical and editorial guidelines. Manuscripts can be submitted as a single Word or PDF file to be used in the refereeing process. Only when the paper is at the revision stage, the contributing author will you be requested to fit the paper into a “correct format” for acceptance and provide the items required for the publication of the article.
Authors are kindly encouraged to use the following list to carry out a final check of their contribution before submitting the paper to the Journal for review. Please make sure that the following items are clearly specified on the first page of the manuscript:
Contact details of the corresponding author:
• E-mail address,
• Full postal address, Telephone Number, Website URL (when available)
• Include up to 5 keywords immediately after the Abstract in order of relevance
• All figures (including figure captions) embedded in the main document
• All tables (including titles, description and footnotes) embedded in the main document
• Make sure all figures and table citations in the text are duly mentioned
• Supplementary Information files (where applicable)
• Manuscript should be “spell checked” and “grammar checked”. The journal does not offer a language polishing service.
• All references mentioned in the Reference List must be cited in the text, and vice versa
• Permission to reproduce must be obtained for use of copyrighted material from other sources (including the Internet sources) prior to publication
• Relevant declarations of interest are made
• Journal policies detailed in this guide were reviewed
Please submit, as part of the cover letter, the name, affiliation and email address of up to five potential Referees. Appropriate Referees should be knowledgeable about the subject but have no close connection with any of the authors. In addition, Referees should be from institutions other than (and possibly countries other than) those of any of the Authors. The editors of the Journal may or may not contact the suggested Referees.
Books without editor: E. Wingender, Gene Regulation in Eukaryotes, VCH, Weinheim, 1993, p. 215. Books with editor: T. D. Tullius in Comprehensive Supramolecular Chemistry, Vol. 5 (Eds.: J. L. Atwood, J. E. D. Davies, D. D. MacNicol, F. Vögtle, K. S. Suslick), Pergamon, Oxford, 1996, pp. 317–343.
Patents: C. R. A. Botta (Bayer AG), DE-B 2235093, 1973 (in cases where the patent is not available online at the respective patent office the corresponding reference to Chemical Abstracts should be added). PhD or Master thesis: A. Student’s last name, the title of the thesis, University of (city), country, year (in boldface). Website: http://www.wesleyan.edu/chem/faculty/novick/vdw.html, last accessed on dd/mm/yyyy. Note that missing data will be highlighted at proof stage for the authors to correct.
Figures and tables embedded in text:
Please make sure that all figures and tables included in the manuscript file are placed next to the relevant text in the manuscript, rather than at the bottom or the top of the document.
Use of word processing software:
Regardless of the file format of the original submission, during the revision process, the authors will be invited to provide an editable file of their contribution. Please keep the layout of the text as simple as possible. Most formatting codes will be removed and replaced during the processing of the article. The electronic text should look like a conventional manuscript.
Subdivision - unnumbered sections:
Divide your article into clearly defined sections. Each subsection shall be given a brief heading. Each heading should appear on its own separate line. Subsections should be used as much as possible when crossreferencing text: please refer to the subsection by heading as opposed to simply 'the text'.
For the electronic online version of the article a Graphical Abstract is expected to be chosen and provided by the author(s). If needed, the publication office of the journal can be contacted for assistance.
Only a comma is required between the name of the last author and the title of the journal. Journal titles should be italicized and abbreviated according to the "Chemical Abstracts Service Source Index" (CASSI; no commas appear in the journal names). The journal title should be followed (no comma) by the year of publication (in boldface), comma, volume number (in italics), comma, first page - last page. The use of the DOI code is highly recommended. This code can be indicated after the journal name (and a comma), instead of year, volume and first page. If the correct abbreviation is not known, the title of the journal should be given in full.
1) J. P. Kraft, D. H. Johnson, Chem. Commun. 1996, 77, 2851-2857.
2) M. Krebs, H. U. Hürter, Acta Crystallogr. Sect. A 1981, 37, and references therein.
3) D. Bruss, Appl. Phys. B, DOI 10.1007/s003409900185.
References and Footnotes:
References to the literature or to footnotes are typed as superscripts after punctuation. These are numbered consecutively and listed (but not as superscripts) at the end of the manuscript. Please refer to Kragh, H. (2019). Controversial Elements: Priority Disputes and the Discovery of Chemical Elements. Substantia, 3(2), 79 - 90. (https://doi.org/10.13128/Substantia-740) as an example for References citations and listing. Footnotes must be listed consecutively with small letters as superscript in the text in alphabetical order and at the bottom of the corresponding page. They should not contain comprehensive experimental details (which should be included in the Supplementary Information instead) or long explanatory text. In the list of references, the names of all authors should be given in upper- and lowercase, starting with the initials of first names followed by the surname). The use of "et al." for the remaining authors of the cited works is not allowed. Please double-check your references, for example by using CrossRef, to ensure correct (online) links. Authors are strongly suggested to refer to an article that has already been published in Substantia in order to check the required style and format for citing papers, book, websites, etc.
There are no strict formatting requirements but all manuscripts must contain the essential elements, for example Abstract, Keywords, Introduction, Materials and Methods, Results and Discussion, Conclusions, Acknowledgments, References, Artwork and Tables with Captions. If your article includes any Videos and/or other Supplementary Information, this should be included in your initial submission for peer review purposes. Please divide the article into clearly defined sections.
Accessible and inclusive publishing: The manuscript adheres to requirements outlined in the "The Creating Accessible Content Guide"
This guide will be useful for authors in preparation of their manuscripts and for editors in formatting materials for publication and adding content to journal websites. Carefully read the Guide: https://journals.fupress.net/creating-accessible-content-a-guide-for-journal-editors-and-authors/
- Copyright on any open access article in Substantia published by FUP is retained by the author(s).
- Authors grant FUP a license to publish the article and identify itself as the original publisher.
- Authors also grant any third party the right to use the article freely as long as its integrity is maintained and its original authors, citation details and publisher are identified.
- The Creative Commons Attribution License 4.0 formalizes these and other terms and conditions of publishing articles.
- In accordance with our Open Data policy, the Creative Commons CC0 1.0 Public Domain Dedication waiver applies to all published data in Substantia open access articles.
The data collected from registered and non-registered users of Substantia falls within the scope of the standard operations of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviors, as well as tracking geopolitical and social elements of scholarly communication.
This journal’s editorial team uses this data to guide its work in publishing and improving this journal. Data that will assist in developing this publishing platform may be shared with its developer Public Knowledge Project in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this journal or PKP nor will it be used for purposes other than those stated here.
The authors published in this journal are responsible for the human subject data that appears in the research reported here.
Substantia is compliant with the international standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design.
The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular importance for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.