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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • Cover Letter:
    A cover letter is mandatory and should give the justification of the submission, highlights of the article, and a general impact statement. The authors are invited to submit, as part of the cover letter, the name, affiliation and email address of up to five potential Referees.
  • Articles:
    Full-length research manuscripts, consistent with the objectives of Substantia, are the main focus of the Journal. Regular articles should have a maximum total length of 50,000 characters including spaces. In general, a combined maximum of 8 normal-sized figures and/or tables is allowed (for instance 3 tables and 5 figures). For multiple-panel figures each set of two panels equates to one figure. In case the limits on characters and figures or tables are exceeded, the authors are requested to justify this need in the cover letter. A good consolidate practice of the journal is to actively collaborate with the authors, and satisfy their publishing requests as long as they do not conflict with the ethical and editorial guidelines. Manuscripts can be submitted as a single Word or PDF file to be used in the refereeing process. Only when the paper is at the revision stage, the contributing author will you be requested to fit the paper into a “correct format” for acceptance and provide the items required for the publication of the article.
    Authors are kindly encouraged to use the following list to carry out a final check of their contribution before submitting the paper to the Journal for review. Please make sure that the following items are clearly specified on the first page of the manuscript:
  • Contact details of the corresponding author:
    • Affiliation(s)
    • E-mail address,
    • Full postal address, Telephone Number, Website URL (when available)
  • Manuscript:
    • Include up to 5 keywords immediately after the Abstract in order of relevance
    • All figures (including figure captions) embedded in the main document
    • All tables (including titles, description and footnotes) embedded in the main document
    • Make sure all figures and table citations in the text are duly mentioned
    • Supplementary Information files (where applicable)
  • Further considerations:
    • Manuscript should be “spell checked” and “grammar checked”. The journal does not offer a language polishing service.
    • All references mentioned in the Reference List must be cited in the text, and vice versa
    Permission to reproduce must be obtained for use of copyrighted material from other sources (including the Internet sources) prior to publication
    • Relevant declarations of interest are made
    • Journal policies detailed in this guide were reviewed
  • Referees:
    Please submit, as part of the cover letter, the name, affiliation and email address of up to five potential Referees. Appropriate Referees should be knowledgeable about the subject but have no close connection with any of the authors. In addition, Referees should be from institutions other than (and possibly countries other than) those of any of the Authors. The editors of the Journal may or may not contact the suggested Referees.
  • Book citations:
    Books without editor: E. Wingender, Gene Regulation in Eukaryotes, VCH, Weinheim, 1993, p. 215. Books with editor: T. D. Tullius in Comprehensive Supramolecular Chemistry, Vol. 5 (Eds.: J. L. Atwood, J. E. D. Davies, D. D. MacNicol, F. Vögtle, K. S. Suslick), Pergamon, Oxford, 1996, pp. 317–343.
  • Miscellaneous citations:
    Patents: C. R. A. Botta (Bayer AG), DE-B 2235093, 1973 (in cases where the patent is not available online at the respective patent office the corresponding reference to Chemical Abstracts should be added). PhD or Master thesis: A. Student’s last name, the title of the thesis, University of (city), country, year (in boldface). Website:, last accessed on dd/mm/yyyy. Note that missing data will be highlighted at proof stage for the authors to correct.
  • Figures and tables embedded in text:
    Please make sure that all figures and tables included in the manuscript file are placed next to the relevant text in the manuscript, rather than at the bottom or the top of the document.
  • Use of word processing software:
    Regardless of the file format of the original submission, during the revision process, the authors will be invited to provide an editable file of their contribution. Please keep the layout of the text as simple as possible. Most formatting codes will be removed and replaced during the processing of the article. The electronic text should look like a conventional manuscript.
  • Subdivision - unnumbered sections:
    Divide your article into clearly defined sections. Each subsection shall be given a brief heading. Each heading should appear on its own separate line. Subsections should be used as much as possible when crossreferencing text: please refer to the subsection by heading as opposed to simply 'the text'.
  • Graphical Abstract:
    For the electronic online version of the article a Graphical Abstract is expected to be chosen and provided by the author(s). If needed, the publication office of the journal can be contacted for assistance.
  • Journal citations.
    Only a comma is required between the name of the last author and the title of the journal. Journal titles should be italicized and abbreviated according to the "Chemical Abstracts Service Source Index" (CASSI; no commas appear in the journal names). The journal title should be followed (no comma) by the year of publication (in boldface), comma, volume number (in italics), comma, first page - last page. The use of the DOI code is highly recommended. This code can be indicated after the journal name (and a comma), instead of year, volume and first page. If the correct abbreviation is not known, the title of the journal should be given in full.
    1) J. P. Kraft, D. H. Johnson, Chem. Commun. 1996, 77, 2851-2857.
    2) M. Krebs, H. U. Hürter, Acta Crystallogr. Sect. A 1981, 37, and references therein.
    3) D. Bruss, Appl. Phys. B, DOI 10.1007/s003409900185.
  • References and Footnotes:
    References to the literature or to footnotes are typed as superscripts after punctuation. These are numbered consecutively and listed (but not as superscripts) at the end of the manuscript. Please refer to Kragh, H. (2019). Controversial Elements: Priority Disputes and the Discovery of Chemical Elements. Substantia, 3(2), 79 - 90. ( as an example for References citations and listing. Footnotes must be listed consecutively with small letters as superscript in the text in alphabetical order and at the bottom of the corresponding page. They should not contain comprehensive experimental details (which should be included in the Supplementary Information instead) or long explanatory text. In the list of references, the names of all authors should be given in upper- and lowercase, starting with the initials of first names followed by the surname). The use of "et al." for the remaining authors of the cited works is not allowed. Please double-check your references, for example by using CrossRef, to ensure correct (online) links. Authors are strongly suggested to refer to an article that has already been published in Substantia in order to check the required style and format for citing papers, book, websites, etc.
  • Formatting requirements:
    There are no strict formatting requirements but all manuscripts must contain the essential elements, for example Abstract, Keywords, Introduction, Materials and Methods, Results and Discussion, Conclusions, Acknowledgments, References, Artwork and Tables with Captions. If your article includes any Videos and/or other Supplementary Information, this should be included in your initial submission for peer review purposes. Please divide the article into clearly defined sections.
  • Accessible and inclusive publishing: The manuscript adheres to requirements outlined in the "The Creating Accessible Content Guide"
    This guide will be useful for authors in preparation of their manuscripts and for editors in formatting materials for publication and adding content to journal websites. Carefully read the Guide:

Author Guidelines

All authors are invited to read and strictly comply with the following recommendations. The submission will not be considered unless all requirements are met.


Abstract. The Abstract should contain no more than 1,500 characters including spaces. A concise and factual abstract is required. The abstract should state briefly the purpose of the research, the principal results, and major conclusions. An abstract is often presented separately from the article, so it must be able to stand alone. For this reason, References should be avoided, but if essential, then cite the author(s) and year(s). Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.

Keywords. Immediately after the abstract please provide up to five words (in order of relevance) using American spelling and avoiding general and plural terms and multiple concepts. Be sparing with abbreviations: only abbreviations firmly established in the field may be eligible. These keywords will be used for indexing purposes.

Graphical Abstract. A graphical abstract (GA) is mandatory. It should summarize the contents of the article in a concise, pictorial form designed to capture the attention of a wide readership online. Please keep in mind that the size of the GA is supposed to be similar to that of a regular stamp, therefore the GA should not contain text or equations that will not be displayed properly. Authors must provide images that clearly represent the work described in the article. Graphical abstracts should be submitted as a separate file in the online submission system. Image size: please provide an image with a minimum of 531 × 1328 pixels (height × width) or proportionally more. The image should be readable at a size of 5 × 13 cm using a regular screen resolution of 96 dpi. Preferred file types are PNG, JPEG or MS Office files. In case the authors do not provide a graphical abstract, the editor will choose a suitable picture during the production process. As all other images, the graphical abstract must be free of copyright restrictions, or the author must have the permission to reproduce the image directly from the copyright owner.

Introduction. Please state the objectives of the work and provide a strong and adequate background, avoiding a summary of the results. A significant and well documented historical background is particularly appreciated.

Materials and methods. If applicable, please provide sufficient experimental details to allow the work to be reproduced. Methods already published should be indicated by a reference: only relevant modifications should be described.

Results and Discussion. if applicable this section should be clear and concise, and explore the significance of the results of the work.

Conclusions. This is one of the most important parts in a paper. Please do not merely repeat the content that already appears in the Abstract or in the Results & discussion sections.

Appendices. (if necessary).

Acknowledgments. Collate acknowledgments in a separate section at the end of the article before the references. List here those individuals who provided help during the research, e.g., providing language help, writing assistance or proof reading the article, etc.



Title. Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae whenever possible.

Author names and affiliations. Please indicate the given name(s) and family name(s) of each author and check that all names are accurately spelled. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter/number immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and the e-mail address of each author.

Corresponding author. Clearly indicate with an asterisk the person that will handle correspondence at all stages of refereeing, publication, and post-publication. Ensure that the e-mail address is given and the contact details are kept up to date by the corresponding author.

Present/permanent address. If an author has moved since the work described in the article was done, or was visiting at the time, a 'Present address' (or 'Permanent address') may be indicated as a footnote to that author's name. The address at which the author actually did the work must be retained as the main, affiliation address. Superscript Arabic numerals are used for such footnotes.

Nomenclature and Units. The use of nomenclature and symbols adopted by IUPAC is recommended (Quantities, Units and Symbols in Physical Chemistry, Blackwell Scientific, Oxford, 1988).

Formulae. Please submit math equations as editable text and not as images. Present simple formulae in line with normal text where possible and use the solidus (/) instead of a horizontal line for small fractional terms, e.g., d = m/V. In principle, variables are to be presented in italics. Powers of e are often more conveniently denoted by exp. Number consecutively all equations in parenthesis, e.g. (4).

General points:

  • Make sure you use uniform lettering and sizing of your original artwork.
  • Number the illustrations according to their sequence in the text and make sure they are all referred to in the main document.
  • Please submit tables as editable text and not as images. Tables must be placed either next to the relevant text in the article. Number tables consecutively in accordance with their appearance in the text and place any table notes below the table body. Be sparing in the use of tables and ensure that the data presented in them do not duplicate results described elsewhere in the article. Please avoid using vertical rules.
  • Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Any references cited in the abstract must be given in full. Unpublished results and personal communications are not listed in the reference list, but may be mentioned in the text. Citation of a reference as 'in press' implies that the item has been accepted for publication.


Papers will be published as uncorrected proofs as soon as they are accepted for publication.

Corresponding authors will later receive an e-mail requesting the correction of proofs.

The Journal production staff will do the best to get your article published quickly and accurately. Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the editor. It is important to ensure that all corrections are sent back to us in one communication. Please check carefully before replying, as inclusion of any further correction cannot be guaranteed.

Proofreading is solely responsibility of the corresponding author on behalf of all co-author(s).

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